Consistent personnel information.
Reduce the need to reconcile separate copies of rosters and assignments.
S-SHOP
Support your force
with a clearer picture.
Bring personnel assignments, schedules, approvals, and participation together, so staff can spend less time reconciling information and more time supporting their force.
Demo data: All names, units, identifiers, and personnel records shown are fictitious and do not represent real service members.
BUILT FOR YOUR WORK
Give staff a shared view of the work.
When rosters, requests, and attendance records live in separate files and inboxes, staff spend valuable time reconciling updates. PERSTAT connects these workflows to help volunteer staff maintain a consistent personnel picture.
Visible request progress.
See where a request stands and which reviewer needs to act.
Timely participation review.
Identify participation gaps during the training year, while there is time to follow up.
UNITS
See your structure, assignments, and vacancies.
Review the command structure, unit leadership, filled billets, and open positions together. Maintain unit relationships and see manning totals and fill rates reflected in the organization view.
Replaces Separate organization charts that require manual updates.
For members
Members can understand their unit’s place in the organization and follow their chain of command.
For the force
Staff can identify staffing gaps across units and direct follow-up where it is needed.
MANAGE CALENDAR
Keep unit schedules aligned.
Create and maintain UTAs, annual training, boards, formations, and deadlines in the unit calendar. Publish drill training schedules and include training approved through the Training Request Form workflow.
Replaces PDF schedules, group texts and phone trees.
For members
Members have one place to check the unit schedule and plan their other commitments.
For the force
A shared calendar reduces conflicting schedules and makes changes easier for members to find.
APPROVALS
Keep reviews organized and requests moving.
Review personnel actions, duty reports, training requests, corrections, and photos in a shared approvals hub. Pending queues and review history help staff follow each request, while personnel actions show progress through the approval chain.
Replaces Paper routing, email chains and calling around to find a form.
For members
Members can follow requests through review and receive updates on decisions.
For the force
Clear status and review history help staff identify delays and coordinate follow-up.
JOINT MANNING DOCUMENT
Every billet. Every member. One clear picture.
The JMD lists every authorized position by unit and paragraph/line, with rank, occupant and duty title. Vacancies stand out. Gains and losses are recorded in place, and the roster exports as an Alpha Roster (CSV) or a Manning Report.
Replaces Multiple manning spreadsheets maintained separately.
For members
Your assignment is recorded once and flows to your profile, your service record and your unit view.
For the force
A shared view of assigned and vacant positions supports staffing decisions and recruiting priorities.
UNIT PERSTAT
Identify participation gaps before the year closes.
See every member's training year in one table: UTAs credited, service hours against the sample’s 100-hour requirement, and flags for anyone behind pace or missing a drill. Filter to the members who need attention and send a reminder in one click.
Replaces Year-end tallies from paper sign-in sheets.
For members
Leadership can identify participation gaps and contact members while there is time to address them.
For the force
Training-year participation data helps staff prioritize outreach and review missing or pending credit.
READINESS Launching in Q3
Find capabilities that support the mission.
Search what your members can do in plain words, like "CPR certified", "Spanish speakers" or "drone pilots". Filter by category, unit or verified status, and see expiring credentials before they lapse.
Capability search is launching in Q3. The current Readiness page tracks ID-card and health-assessment expiration dates.
Replaces Calling and emailing members one at a time to find out who is qualified.
For members
Members’ reported skills and credentials help staff understand the capabilities they bring to the force.
For the force
Search reported capabilities to help identify personnel with relevant skills, certifications, education, and training.
WHAT CHANGES
Connected workflows. Clearer information.
| Before | With PERSTAT |
|---|---|
| Manning spreadsheets in multiple versions | One live JMD |
| Forms routed by email and signature | Routed approvals with full history |
| Year-end attendance tallies | Real-time Unit PERSTAT |
| Phone trees for schedule changes | One calendar, updated for everyone |
SUPPORT THE PEOPLE WHO SERVE
Less paperwork. More readiness.
Give your staff a shared system for personnel work, with clearer responsibilities and fewer separate records to maintain.
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